Family calendar

Getting started with the shared family calendar
Color coding
Entering appointments
Coordinating schedules between family members
Describing things you do every week (or month, etc.)
Getting reminders for appointments
Retrieving appointments with your mobile phone
Printing
Setting your home time zone

Getting started with the shared family calendar

The Cozi Calendar helps you and your family members coordinate your daily activities: see who's doing what each day, who is supposed to pick up whom from school, and so on. Before you can use the family calendar, you'll need to tell Cozi a little about each of your family members (see "Telling Cozi about your family" in Getting started).

From your Cozi home page, clicking anywhere on the calendar preview will bring you to the Cozi Calendar.

Color coding

The color-coded names across the top of the page let you switch between the calendars for each family member. To see someone's calendar, click his or her name. To see what everyone is doing, click All.

You can tell who is involved in which appointments by the color-coding: your appointments will show up in one color, your spouse's appointments in a different color, and so on. There is also a color for "All," for when everyone in the family is involved in the event. Look at the colored dot next to each name to see who has what color.

To choose different colors:

1. Start at your Cozi home page, locate the More area, and then click Settings.

2. Click Calendar options, and then click a colored dot for each family member.

3. Click Save, and then click Done.

Entering appointments

You can add an appointment to the family calendar by doing one of the following:

Type an appointment directly in the text box at the bottom of the calendar. This method lets you quickly enter an appointment using your own words. Type the appointment the way you would describe it in everyday language; for example, "Lunch, 12:00 tomorrow". Cozi will identify the date and time of the appointment and put it in the right place in the family calendar. Here are some more examples of "everyday language":

Ann: Tue 2:00 Meeting with realtor

Ann/John: Dinner out Friday at 8pm

2/14 Valentine's Day

Kate and Henry: Swimming Saturdays 10-12 until September

Kate: Preschool 9-12 every weekday ending August 20

Basketball practice 3:00-5:00 every Tuesday and Thursday

John's birthday every December 7

Book group Sundays at 5:00 pm ending after 6 times

Beach Trip next Saturday

Vacation every day starting tomorrow until Friday

Math test first Monday of each month

Scroll to the day you want, and then double-click that day. In the window that appears, enter as much information as you want, and then click Done.

Tip: If you type something that doesn't work as you expected, please let us know. Be sure to tell us what you typed, what you expected to happen, and what actually happened. Thank you!

Once you've created an appointment, you can change it by clicking on it.

Coordinating schedules between family members

If you don't indicate who an appointment is for, Cozi assumes the appointment is for everybody in your family. The appointment will appear on the "All" calendar as well as on each person's calendar.

To tell Cozi that an appointment is for a specific person or persons, do one of the following:

When you type an appointment in the text box, start with a family member's name. Example: "Kate: Piano Practice 3-5 Mondays". You can enter multiple names like "Henry, Kate, and John" or "Ann/Kate".
Click an existing appointment to open the editing window, select the check boxes for the people you want, and then click Save.

Describing things you do every week (or month, etc.)

To enter an appointment that happens regularly (for example, a child's soccer practice), do one of the following:

Type the appointment the way you would describe it in everyday language; for example, "Henry: Saturdays 1-3 Soccer practice until 9/6". Cozi will identify the date and time of the appointment and put it in the right place in the calendar.
Open an existing appointment. In the Occurs field, describe how often the appointment occurs. Examples: "Every week on Saturday", "Every week on Tuesday and Thursday".

Getting reminders for appointments

Cozi helps you remember appointments in several ways:

By sending automatic reminders to your mobile phones or email addresses
By letting you manually send a day's calendar appointments to a mobile phone
By showing upcoming appointments while the Cozi Collage is running
By showing upcoming appointments in the Windows Sidebar and the Google Desktop Sidebar

For more information on how to set up or cancel an automatic appointment reminder, see Automatic appointment reminders

Retrieving appointments with your mobile phone

You can also use your phone to request that appointments be sent to you while you're on the road. See Getting Started with the Send to Phone feature.

Printing

If you'd like to print out your family calendar, click Print at the bottom of the page, and then choose one of the options displayed on the menu.

In the Windows Print dialog box that appears, click OK.

Setting your home time zone

Cozi always shows appointments in your family’s home time zone, even if you view your calendar while traveling. You can set or change your home time zone by clicking Settings, clicking Calendar options, and then clicking the link under Home time zone.

Question not answered here? Find answers to other frequently asked questions.