Family calendar

Getting started with the shared family calendar
Entering appointments
Coordinating schedules between family members
Color coding
Describing things you do every week (or month, etc.)
Understanding why some appointments appear bold
Getting reminders for appointments
Printing
Setting your home time zone

Getting started with the shared family calendar

The Cozi Calendar helps your family coordinate daily activities: see who's doing what each day, who is supposed to pick up whom from school, and so on.

From your Cozi home page, clicking anywhere on the calendar preview displays the Cozi Calendar.

Entering appointments

If you’re entering a whole bunch of related appointments for a school, sports, club, or childcare schedule, you can quickly enter them as an activity schedule.

You can add an appointment to the family calendar by doing one of the following:

Type an appointment directly in the text box at the top of the calendar. You can quickly enter an appointment using your own words. Type the appointment the way you would describe it in everyday language; for example, "Lunch, 12:00 tomorrow". Cozi identifies the date and time of the appointment and puts it in the right place in the family calendar. If you don't specify a name, the appointment applies to All, and will show up on each member's schedule. Here are some more examples of "everyday language":

Ann: Tue 2:00 Meeting with realtor

Ann/John: Dinner out Friday at 8pm

Kate and Henry: Swimming Saturdays 10-12 until September

Kate: Preschool 9-12 every weekday ending August 20

Basketball practice 3:00-5:00 every Tuesday and Thursday

John's birthday every December 7

Book group Sundays at 5:00 pm ending after 6 times

Math test first Monday of each month

Go to the day you want using the Go To tab at the top of the calendar or by using the mini-calendar (visible on larger monitors), and then double-click that day. In the window that appears, enter as much information as you want, and then click Save.

Once you've created an appointment, you can change it by clicking it to open the editing window. For recurring appointments, you can make changes to all future appointments at once by clicking Save then All dates going forward. Or, to change an individual appointment in a sequence, click Save then This date only.

Coordinating schedules between family members

Cozi assumes the appointment is for everybody in your family unless you specify one or more names. Appointments for everyone appear on the "All" calendar as well as on each person's individual calendar.

To tell Cozi that an appointment is for a specific person or persons, do one of the following:

When you type an appointment in the text box, start with a family member's name. Example: "Kate: Piano Practice 3-5 Mondays". You can enter multiple names like "Henry, Kate, and John" or "Ann/Kate".
Click an existing appointment to open the editing window, and deselect "All" by clicking the bubble next to "All", then select the people you want to include in the appointment, and click Save.

Color coding

The names in the Who dropdown at the top of the page are color-coded and let you switch between calendars for individual family members. To see someone's individual calendar, just click his or her name in the Who dropdown. To see what everyone is doing, click All.

To choose different colors:

1. Click Settings in the left column.

2. Click Calendar, and then click a colored dot for each family member.

3. Click Done to save your changes.

Describing things you do every week (or month, etc.)

To enter an appointment that happens regularly (for example, a child's soccer practice), do one of the following:

Type the appointment the way you would describe it in everyday language; for example, "Henry: Saturdays 1-3 Soccer practice until 9/6". Cozi identifies the date and time of the appointment and puts it on the right days.
Click the date to open an editing window, and enter your appointment information. Once you click in the Repeats box, you’ll be able to can choose options for the recurrence. For example, you could set your appointment to occur every Tuesday and Thursday. Or, you could set it to occur on the first Monday of each month. If you like, you can add an end date to the recurring appointments. If not, the appointments will continue indefinitely.

Understanding why some appointments appear bold

Bold appointments indicate changes to your family’s routine. They appear in bold to remind you that they do not regularly occur.

The following appointments are considered "non-routine":

One-time appointments
Exceptions to routine appointments
Monthly appointments that happen on a fixed day of the month (such as the 15th of every month) rather than a fixed day (the third Thursday of every month)
Recurring appointments that happen less often than monthly (such as every 5th Wednesday)

All other appointments (such as weekly recurring appointments) are considered "routine" and therefore are not bold.

Getting reminders for appointments

Cozi helps you remember appointments in several ways:

By sending automatic reminders via text to your mobile phone if you have verified your mobile phone number in Cozi, or by e-mail if there’s not a verified phone number
By letting you manually send a day's calendar appointments to a mobile phone
By texting CALENDAR to 22694 (BCOZI)
By showing upcoming appointments while the Cozi Collage is running
By showing upcoming appointments in the Family Calendar gadget for Windows Sidebar

For more information on how to set up or cancel automatic appointment reminders, see Automatic appointment reminders.

Printing

If you'd like to print out your family calendar, click Print at the top of your Calendar page, and then choose one of the options displayed on the menu. In the Windows Print dialog box that appears, click OK. To print, you’ll need the latest version of Adobe Reader installed on your computer.

Setting your home time zone

Cozi always shows appointments in your family’s home time zone, even if you view your calendar while traveling. To set or change your home time zone:

1. Click Settings in the left column.

2. Click Calendar.

3. On the Calendar page, click Time zone at the top of the page.

4. Click the current time zone to display a list of time zones.

5. Select the desired time zone from the list and click Close to save your changes.

Question not answered here? Find answers to other frequently asked questions.