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Prioritizing To Do Lists

Marian

Grocery lists are usually pretty straightforward. Typically, you add what you need or want at the store for the week. You might organize your shopping lists in a particular way, and you might have an elaborate method of shopping, but the list usually includes the items you plan to buy for the week.

To do lists are often more complicated. Most of us add tasks to our to do lists that we plan to do or want to do, but we don’t always have a built-in system for prioritizing items within our to do lists. We add items as we think of them, and we might add completely different types of to dos to the same running list.

For example, if I remember that I need to call for dentist appointments for the kids, I add that to my to do list. If I remember that I need to pick up a birthday present for my mother-in-law, I add that to my to do list. If I need to drop off a prescription at the drug store, I add that to my to do list. Those tasks seem logical for a to do list.

The problem comes when I start adding in far-flung to-do items like “learn to speak Spanish,” “find out how to make fused glass tiles,” or “catch up on the five years of photos that are sitting in boxes in my basement.” Realistically, these are more like projects than tasks for a to do list, and projects might belong on a different list entirely.

Maybe you already have a good system for preventing projects from creeping onto your to do list. Or maybe you have multiple to do lists, one for Today, one for This Week, and one for Ongoing Tasks. Maybe you even have a list for grandiose and mostly unrealistic projects that sound great, and would be wonderful to accomplish, but probably won’t happen anytime soon.

After all, including projects like completing five years of photo albums on my daily to do list just adds undue pressure to the day. With that item on the list, I know I’ll never cross all the items off in a single day. The idea is fabulous, but the timing is unrealistic, and adding this type of item to my to do list sabotages my sense of accomplishment at finishing my tasks.

With this in mind, I’ve decided I’m going to restrict the to do lists I include in my family organizer to achievable tasks for the day or the week, and put interesting but time-consuming projects on a different list altogether. Maybe I’ll title it Dream Projects, or Rainy Day List, or List for Another Lifetime; I’m still deciding. What I do know is that I’m going to take the pressure off myself by taking those projects off the list I look at every day.

And speaking of to do lists, many of you have asked us to put together a specific to do list feature for Cozi so that you can keep track of your to do lists in your family calendar. Thanks to these requests, creating a specialized to do list is currently on our own to do list here at Cozi! We’re excited about this feature, and we hope to bring it to you by the end of the year.

With that in mind, this would be a good time for you to weigh in on the specific features you’d like us to include. What’s important for you in a to do list? We want to keep it simple, but make it useful, so send us your thoughts regarding what you’d like to see in the Cozi To Do List feature. You can send your suggestions and ideas to us at help@cozi.com. And by the way, that’s a realistic item to add to (and cross off!) your daily to do list!

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