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Activity Schedules Exceptions

Exceptions that replace an appointment
Exceptions that supplement an appointment

Related features:
Activity Schedules

Getting started with Exceptions

The activity schedules feature in Cozi is a great way to keep track of related appointments for a school, team, club, or other activity.

Each type of schedule includes an area to enter routine appointments, and an area below that to specify the changes (like holidays, breaks, and other changes) to your normal routine.

Certain changes replace the appointments that are part of your normal routine in the Cozi calendar. These include all-day holidays and other all-day events, and appointments for early school dismissal or late start.

Other changes to a schedule supplement the routine appointments rather than replacing them, for example when a parent will attend a school activity like a field trip.

Exceptions that replace an appointment

Cozi uses the time range and the family members selected (but not the appointment description) to determine whether a change should replace or supplement the appointments that are part of your regular routine.

Specifically, if a change overlaps at least half of the duration of the routine appointment on a given day, and if the change is associated with all of the family members who attend the routine appointment, then it will replace the routine appointment in your calendar.

For example, let's say the Williams family has created a school schedule with a routine "School" appointment for their son Henry, which occurs on weekdays from 8:30 am - 2:30 pm.

Henry's mom, Ann, adds a change to the schedule for "School closed for Memorial Day." This is an all day appointment, and Ann chooses Henry from the list of family members for that appointment. Because this change completely overlaps the normal time of the routine school appointment, and because the same family members (in this case, just Henry) are associated with both, the normal School appointment will not appear on the Cozi calendar. "School closed for Memorial Day" will appear in its place.

Exceptions that supplement an appointment

If a change does not completely overlap the duration of a routine appointment, or if some of the family members who attend the routine appointment are not selected for the change, then both the routine appointment and the change will appear in Cozi.However, if a change does not completely overlap the duration of a routine appointment, or if some of the family members who attend the routine appointment are not selected for the change, then both the routine appointment and the change will appear in Cozi.

For example, let's say that Henry is going to give a presentation to his class on a given day. Ann enters a change to the schedule as "Give presentation" on that day from 10:00 am - 11:00 pm. Because the appointment does not completely overlap the whole duration of the routine appointment (which is from 8:30 am - 2:30 pm), both the normal "School" appointment and the "Give Presentation" appointment appear on the calendar.

Here's another example. John Williams, the dad, is going to drive Henry's class on a field trip. This appointment is recorded as a change called "Drive field trip" from 8:00 am - 3:00 pm, and associated just with John. Because the family members associated with this appointment (John) are different from the family members associated with the routine appointment (Henry), both the routine appointment for School, and the change for "Drive field trip" will appear in the Cozi calendar.